Ultrasigns, a medium-sized signage designer and manufacturer with their factory and offices located in Paarden Eiland, Cape Town, has the above exciting opportunity available for a driven, extremely organised, detail-orientated team-player that can function well under pressure and thrives in a fast-paced work environment. The successful candidate enjoys coordinating multiple activities and will be the administration-liaison between the salespersons, costing department, design department and the production department/factory, and provide excellent support to these internal stakeholders. Responsibilities will include (but not be limited to): *preparing, managing, and controlling the flow of documents between the different departments (costings, quoting, design proofs, job cards, sign-off/delivery notes and invoices) *logging document flow and timelines for timely delivery of designs, quotes, job cards, service, and products *assist Production Manager with orders (receiving & processing orders, monitoring materials & placing orders) *manage additions and amendments to projects to ensure accurate invoicing *recordkeeping & reporting of production & sales data *coordinating deliveries *receiving and processing production information *provide administrative assistance to salespersons *all other tasks related to the role. Essential qualifications, skills and experience: • A relevant tertiary qualification in administration or similar; • Minimum 3 years’ experience in organising workflow administration or similar role in the manufacturing industry/factory environment; • Excellent communication skills in both Afrikaans and English (verbal & written); • Excellent computer literacy, specifically with Microsoft Excel; • Own reliable transport. Commencement date: As soon as possible Please apply by visiting www.m3online.co.za before 09:00 on 2 September 2021. For general inquiries, please contact our Recruitment Team on 021 863 1444. Please note that only shortlisted candidates are contacted. If you do not receive a response within 2 weeks of the closing date for applications, please assume that your application was unsuccessful.